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If your child, or you as a young person (aged 16 plus), has been identified as needing additional support it is important to communicate to the people who work with you or your child.

You should ask about the provision that has been made as part of a graduated response. Settings and schools will be expected to provide information about the additional help and support made available as part of the graduated response.

You can find information about the role of schools and settings in supporting children and young people with special educational needs and disabilities in the early years and education sections of the Local Offer.

There are 5 steps from requesting an EHC needs assessment to an EHC plan being issued, if you or your child need a plan. This process takes up to 20 weeks.

Step one (4 weeks)

Request an EHC needs assessment: a team of professionals from different backgrounds will look at what support has already been given and how funding is being used. A decision will be made at this point whether an EHC assessment needs to be carried out. If the team decides that an EHC assessment is not necessary, you will be given reasons why not and information on how to get any extra help that you may need.

Information from you, your child, the educational setting and any agencies or services involved can provide information to help the decision to be made. There should be evidence of the graduated response which has been put into place, and information about the impact of the support which should already have been provided.

Step two (6 weeks)

Co-ordinated assessment: When an EHC needs assessment has been agreed, a named SEND officer will discuss the process with you. The SEND officer is impartial and is there to help you understand the process, coordinate the process and make sure the young person's views and the family's views are heard. This person will work with the family and professionals to coordinate the draft of the EHC plan. There will be a meeting to discuss the EHC plan, unless you decide you don't need one. Comments will be sought on the draft plan from parents and professionals.

Step three (2 weeks)

Planning: Following receipt of the comments on the draft plan a panel of representatives from education, health and social care will consider the type of resources and support that the child will need. These will be allocated and listed in the plan. These resources will be included in the proposed EHC plan.

Step four (3 weeks)

Proposed EHC plan is sent out: The proposed plan is sent to parents/carers for final consultation and to seek agreement.

Step five (5 weeks)

Final EHC plan: Once agreed by the parents or carers, a school or education setting is included in the EHC plan. The plan is then agreed by us. The final EHC plan is then a legally binding document. The description of the child's SEN, the provision to meet those needs and the school or education setting named can be appealed up to a two-month period from date of issue.

Assessment Team

For queries regarding ongoing assessments or to place a request for a new Education, Health Care needs assessment, please contact SEND Assessments using one of the following options:



SEN Team
Derbyshire County Council
County Hall
Derbyshire DE4 3AG

It is helpful if forms EHC 1 parts 4, 5 and 6 (in related documents section of this page) are completed and sent to us along with any supporting information or reports they think would be helpful.

If schools, colleges or other settings wish to request an EHC needs assessment they must complete and return forms EHC 1 parts 1, 2 and 3 and must also ensure that the parental information in EHC 1 parts 4, 5 and 6 is also completed and sent to us with their referral.

If you need any help, advice or support, please contact Derbyshire Information Advice and Support Service for SEND (DIASS), who will provide impartial information and can also represent you, if needed.

Related documents